Document expiry tracking software for Qatar businesses
Never miss a renewal again. Track QIDs, passports, CRs, commercial licences, establishment cards, Istimaras and contracts, and get reminders by email, SMS and app before anything expires.
Renewals on time, fines avoided
Every Qatar company carries a long list of documents with deadlines: the Commercial Registration and commercial licence, the establishment card, each employee's QID, passport and health card, vehicle Istimaras, Civil Defence certificates, insurance policies, tenancy contracts and supplier agreements. Missing one can mean fines, blocked transactions or a vehicle that cannot be driven.
AxoOne Document Expiry Tracking keeps every document with its number, holder, issue and expiry date and a scan. Reminders go out at the intervals you choose, such as 60, 30 and 7 days before, to the responsible person and their manager until the renewal is recorded.
Who it is for
- PRO and government relations teams
- HR departments
- Fleet and transport managers
- Business setup and PRO service firms
- Facility and manpower companies
- Multi-branch retailers
- Clinics and schools
- Company owners with several CRs
Features at a glance
- Employee documents
- Company documents
- Vehicle documents
- Contracts and insurance
- Scans and attachments
- Custom document types
- Email reminders
- SMS reminders
- Mobile app alerts
- Escalation to managers
- Renewal history
- Renewal cost tracking
- Dashboard by status
- Multi-company
- Excel import
- Role-based access
- Arabic and English
- Audit trail
What it does for your team
Reminders that escalate
Set reminder steps per document type. If a renewal is not recorded, the alert escalates to the manager.
Company documents
CR, commercial licence, establishment card, chamber membership, Civil Defence certificate and leases for every company and branch.
Vehicle documents
Istimara, insurance, driver licences and tracking of fines or service dates for every vehicle in your fleet.
Employee documents
QID, passport, health card, driving licence and professional licences, linked to the employee file.
Find any document fast
Search by number, name or company and open the scan, instead of digging through folders.
Renewal costs
Record fees paid for each renewal to plan PRO budgets and recharge costs to departments or clients.
The documents Qatar companies actually renew
AxoOne comes preloaded with the document types Qatar businesses deal with every year: Qatar ID (residence permit), passport, health card, driving licence, Commercial Registration, commercial licence, establishment card, Istimara, Civil Defence certificate, chamber membership and tenancy contracts. You can add your own types at any time.
Reminders reach your PRO team in time to book appointments and pay fees through the relevant government portals, so renewals do not hold up salaries under WPS, travel or vehicle use.
- QID, passport and health card
- CR, commercial licence and establishment card
- Istimara and vehicle insurance
- Civil Defence and municipality certificates
- Lease and supplier contracts
- Email, SMS and app alerts
Ready for VAT and e-invoicing in Qatar
Qatar does not charge VAT yet, but the direction is set. Qatar is a signatory of the GCC VAT framework, which sets a standard rate of 5%, and on 6 May 2026 the Council of Ministers approved a draft e-invoicing law and its executive regulations, prepared by the Ministry of Finance and the General Tax Authority (GTA). AxoOne lets you switch on tax the day the rules apply, without changing software.
- Configurable VAT rates and tax categories (standard, zero-rated, exempt) with an effective date
- Bilingual Arabic and English tax invoices with seller and buyer tax numbers
- Structured XML (UBL 2.1) e-invoice engine already proven with Saudi ZATCA clearance
- Free updates to match the GTA's technical specifications once they are published
- 2016GCC Unified VAT Agreement signed; standard rate of 5%.
- 6 May 2026Council of Ministers approves the draft e-invoicing law and executive regulations.
- NextPublication of the law and GTA technical specifications. Dates not announced yet.
- ExpectedPhased e-invoicing go-live, large taxpayers first. VAT start date not announced.
From demo to go-live in Qatar
A typical rollout takes one to three weeks, depending on branches and data.
Free demo
At our Msheireb office in Doha or on a video call, using your own items and workflows.
Setup and data import
We load items, customers, suppliers, opening stock and balances from Excel or your old system.
Training on site
Short, hands-on sessions in Arabic and English for cashiers, storekeepers, accountants and managers.
Go-live and support
On-site visits across Qatar and 24/7 remote support, with updates as Qatar's tax rules evolve.
On-site installation and support across Qatar
Our team installs and trains on site from our office near Msheireb Metro Station and supports customers online everywhere in the country.
- Doha
- Lusail
- Al Rayyan
- Al Wakrah
- Al Khor
- Umm Salal
- Al Daayen
- Mesaieed
- Al Shamal
- Dukhan
- Industrial Area
- The Pearl
Do you also have branches in Saudi Arabia? See Document Expiry Tracking in Saudi Arabia on our Saudi website, axoone.net.
برنامج تتبع انتهاء الوثائق للشركات في قطر
لا تفوّت أي تجديد بعد اليوم. تابع البطاقات الشخصية والجوازات والسجلات التجارية والرخص التجارية وبطاقات المنشأة والاستمارات والعقود، واحصل على تذكير بالبريد والرسائل والتطبيق قبل انتهاء أي منها.
Frequently asked questions
Can't find your answer? Call +974 555 97 952 or read the full FAQ.
How can I track QID expiry dates for all employees?
Import your employee list with QID numbers and expiry dates into AxoOne, or link it to AxoOne HRMS. The system lists upcoming expiries and sends reminders to HR and the employee at the intervals you set.
Can it remind us about CR and commercial licence renewals?
Yes. Company documents such as the Commercial Registration, commercial licence and establishment card are tracked per company and branch with escalating reminders.
Does it track vehicle Istimara renewals?
Yes. Each vehicle can carry its Istimara, insurance and other documents with reminders before expiry.
Can we store scanned copies?
Yes. Attach PDFs or photos to each document so they can be found and shared quickly.
Is this available as a standalone product?
Yes. Document Expiry Tracking works on its own or together with AxoOne HRMS, Employee Management and Asset Tracking.
See AxoOne running on your own data
Book a free demo at our Msheireb office or on a video call. We will show the screens your staff will use and give you a fixed quote in QAR.